The Event coordinator will provide event-planning support for strategic events, conferences and clients including venue selection, event registration, food and beverage, décor, technology/social tools, exhibit services, content, collateral, onsite staffing, branded premiums.
- Assist Special Events Manager with coordinating details of events such as concerts, festivals, parties, fun runs, employee appreciation events and more
- Assist Special Events Manager with event production during set up, event execution and break down
- Ensure event budgets are adhered to
- Build relationships with event vendors and get multiple quotes on products to ensure we receive the best pricing and best quality items needed
- Create a tracking system for event contracts to ensure all contracts are fully executed prior to the event
- Order items needed for various events including tables, chairs, linens, fencing, backline and more
- Visit venue to assist with event layout
- Initiate and coordinate in all efforts to publicize event
- Assist in closing out all events as required
Specialized Knowledge/Skills/Abilities:
- Excellent vendor management skillsKnowledge of basic recruitment practices
- Outstanding communication and negotiation ability
- Well-organized with multi-tasking skillsAble to handle stress and remain calm
- Problem-solving ability
- Communication and Interpersonal Skills
Education/Experience: Bachelor’s degree preferred with an emphasis in hospitality management, public relations or relevant field.
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